9 Ways to Set Up Your Desk for Maximum Comfort and Productivity

We all spend countless hours at our desks, whether at home or in the office. But how often do we stop to think about whether our workspace is truly supporting us? If you’re feeling a little twinge in your back, your eyes are feeling a bit strained, or you’re experiencing a bit less focus than usual, your desk setup may just be the problem.

Optimising your workspace isn’t just about aesthetics (though we can’t resist a beautifully curated desk setup), it’s about transforming your daily routine for comfort and productivity. A well-thought-out desk setup can reduce discomfort, sharpen your focus, and even boost your mood.

Follow this guide for best practices on setting up your desk to help your work smarter, feel better, focus harder, and achieve more.

The right desk height

Start with the foundation. Your desk should allow your elbows to rest comfortably at a 90-degree angle when typing. If your desk is too high, you might find your shoulders creeping up towards your earlobes throughout the day. Too low, and you’ll likely slouch. If your desk height isn't adjustable, try pairing it with an office chair that is.

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Monitor placement

Your monitor should sit at eye level and about an arm’s length away. This helps reduce neck strain and keeps your eyes from working overtime. If you use a laptop, consider a stand to raise the screen and use an external keyboard to keep your hands in a natural position.

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Keyboard and mouse positioning

Your keyboard and mouse should sit close enough that you don’t need to reach for them. Wrists should stay in a neutral, relaxed position. If you're feeling wrist fatigue or tightness in your forearms, it may be time to reassess your typing angle. Invest in a wrist rest and padded mouse mat to keep your wrists elevated and to take the strain off.

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Chair alignment

A supportive chair makes all the difference. Look for one that offers lumbar support and allows your feet to rest flat on the floor. If your feet dangle, try using a footrest or a sturdy box. Adjust your chair so that your hips are slightly higher than your knees to help with posture and circulation.

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Surface layout

Keep your most-used items within easy reach. This reduces unnecessary stretching or twisting and helps you stay in the zone. Think of your desk like a working triangle and place your keyboard, notepad, and phone or water bottle within that triangle so you’re not constantly shifting around and straining unnecessarily.

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Cable management

Messy cables are not only frustrating (we’re shivering at the thought) but can also become a trip hazard or get in your way. Use clips, trays, or even binder clips to tidy up your cords. A clean space always equals a clear head.

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Lighting

Good lighting is key for avoiding eye strain. Natural light is ideal for productivity, so position your desk near a window if you can. If not, a desk lamp with adjustable brightness can work wonders. Avoid harsh overhead lights and keep the screen brightness balanced with your surroundings.

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Storage

Keep clutter to a minimum with smart storage. A couple of drawers or a desktop organiser can make a big difference. Store things you don’t need daily, like extra notebooks or tech accessories so your workspace stays calm and functional.

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Personalisation

Finally, make your space your own. Whether it’s a framed photo, a small plant, or your favourite mug for countless coffees, a few personal touches can make your desk feel more inviting and create a more comfortable space for you and your productivity. Just try not to overdo it; too much stuff can lead to a cluttered desk and quickly become distracting.

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